Tuesday, 6 June 2017

Adopt a Project Manager Software at The Right Time

Whether you are running a small business company or a big corporation, handling multiple tasks and keeping up with deadlines can be a huge challenge. From delegating tasks to your team and managing resources to maintaining communication with a client and working on your brand’s visibility there are a number of things you need to keep under control. Poorly developed strategy and inability to keep everything and everybody in the loop can lead to frustration and even project failure. To avoid this scenario, you, as a business owner, should consider investing in a user-friendly efficient project management software which would leverage your team’s productivity and upscale the communication between team members. Good communication is essential for business success and should, therefore, be maintained at all times.

Take a look at some of the influential factors in choosing a project management tool.

Flawless team workflow

The initial stage of the project development process usually includes planning and assigning tasks to the team members. While some tasks require minimum effort, others can consist of a number of tasks some of which are dependent on each other. In such cases, it’s essential to keep everyone regularly informed about any project changes and give regular updates so that the team would be able to keep the communication flow.

The easiest way to do this is to choose an appropriate digital projects tool and allow your employees to have easy access to any necessary data and have a clear view of all the tasks and the people who are working on them. The right project management tool should help your team organize themselves and save ample time for real work.

Improved client collaboration

In today’s ever-evolving market, it’s of great significance to maintaining a good collaboration with a client. The client is the king and living up to his expectations is the ultimate goal of every business. However, due to the exhaustive set of information to work with and the need to stay within timelines, we sometimes fail to maintain successful communication with our clients.

Every client wants to have an insight into project development and keep track of all project stages. While organizing meetings and video conferences to provide your clients with regular updates is important, it’s can be time-consuming and sometimes distracting. A project management software enables you to share information with a client, collaborate on projects and let your clients make edits and leave their feedback. It’s a mandatory tool for successful business collaboration.

Easier file sharing

Whether you are doing a smaller or a more complex project, you will need to face a huge amount of documentation, especially if you are working with remote teams. Instead of sending thousands of emails with attachments that can easily get misplaced in the process of sending, choose one project management tool that will serve as a centralized documents storage place where each member of the team could access at any given time. Besides organizing a variety of documents, you can also add calendars of all team members.

This will improve the coordination of your team and help them get organized in just a few steps. As much as it is necessary to organize occasional meetings with your team, it can also be a difficult task because not all team members are available at the same time. Calendars can help organize the meetings without much fuss.

Easier time tracking

One of the important factors of any successfully completed project is time. While delegating tasks to your team members is an integral part of any project development, it doesn’t give much value to the entire process if you don’t have precise time estimation for each stage of the project. Knowing the exact period of time it will take your employees to perform given tasks will enable you to keep everything under control and all of the team on the same page.

A project management tool allows you to track time of your projects and gauge the entire team’s productivity. Also, you can only charge a client if you show them the timesheet. Precise project tracking helps a team leader to give different types of tasks to different team member and have a clear overview of who is working on what and how much your work will cost.

Efficient reporting

Naturally, as businesses grow, the number of projects increase on a daily basis and handling them isn’t an easy task. If you want to get a quick overview of how the projects are doing and if there are any issues that require immediate attention, you need to have clear reports of your team’s performance. A project management tool can help you with that. It creates reports on project budget, completed tasks and team performance. Also, it allows you to compare the reports and discuss any problems that may arise along the way.


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